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Student Board Job Descriptions

Student Board Job Descriptions

 

ALL SENIOR STUDENT POSTS INCLUDE TIMETABLED PERIODS

Head Team

Directly responsible to: Headteacher and Heads of Sixth Form
Directly responsible for: Senior Student Board*

As part of the Head team you hold the most responsible student position within the school.  You will convey the views of the school to staff, and you will help to convey the views of staff to the school.  There may be times when you have to operate policies that you do not personally endorse and/or your fellow Sixth Formers disagree with.  This will be one of your biggest challenges.  You should remember that you are part of the leadership team of the Sixth Form.  The leadership team help to run the school and help it to achieve its central goals – to support and encourage. Finally as Headboy/Headgirl (or Deputy) there is an expectation that you set a high example in your dedication to your ‘A’ Level work.

  • To provide leadership in the running of the Sixth Form
  • To be responsible for running of the Senior Student Board where key issues are raised and meet with members of the senior leadership group weekly
  • To be responsible for the senior student team maintaining their duties
  • To ensure senior student representation at School Events in liaison with the members of the Senior Leadership Team.
  • To promote the school wherever appropriate; this will include the attendance at many school functions and speaking at some of these including Prize Giving and Open Mornings and Evenings
  • To represent the interests of the Sixth Form to the Head of Sixth Form
  • To represent the student body in all meetings with visiting speakers, including arrangements for hospitality and votes of thanks
  • Responsibility for the proper use and maintenance of the Study Room and Common Room and the Sixth Form litter picking rota.
  • Overall responsibility for year 13 pantomime
  • Overall responsibility for organising Year 13 final day arrangements
  • Overall responsibility for senior prom
  • Run Student Council meetings
  • Attend weekly meetings with Head Teacher & Heads of Sixth Form
  • Attend weekly meetings of the Student Board
  • Attend the Elizabethan’s meeting

*Senior Student Board (in alphabetical order):
Alumni Prefects
Charity Prefects
Form reps KS3
Form reps KS4
Health Prefect
House Captains
Internationalism & Global Learning Prefects
Library Prefects
Marketing & Events Prefects
PSHE Prefects
PTFA Prefects
Subject Prefects

Alumni Prefects

The Alumni prefects will assist the school in building and maintaining links with its former students.

Duties:

  • Follow up with former students to find out what they are doing now in order to develop student aspiration.
  • Work with staff to develop an Alumni offer for current students so that we keep in touch with them as they leave us.
  • Update and add to the Alumni Database in collaboration with the Alumni Officer.
  • Support staff at Alumni events, liaise with the Faversham Elizabethans and assist with the running of the Alumni tent at the school fete.
  • Work with the Alumni Officer regarding school events/activities to be promoted via Facebook, Twitter and Linkedin.

 Skills and Interests Needed:

  • An interest in people and building relationships.
  • Confidence in approaching and communicating with new people.
  • Good research skills and tenacity.
  • Strong organisational skills.
  • High energy level for events.
  • Ability in recognising names and faces.

Charity Prefects

The Charity prefects are responsible for ensuring that the school has regular charitable events, raising money for reputable and relevant charities of their choice. These events need to be co-ordinated and well organised in order to raise as much money as possible without over-stretching the school and students’ resources.

Duties:

  • Regular timetabled meetings with HOY and students in order to be aware of all charity events in school
  • Assist with setting up and co-ordinating events in KS3 & 4
  • Publicise events – internally and externally
  • Organise charity events themselves
  • Prepare promotional material

Skills needed:

  • Time management
  • Enthusiasm
  • Networking
  • Money handling

Form Reps KS3

To interact with all students within your assigned form and to help prepare the form for their day-to-day lessons.  To oversee the safety and welfare of the form before school and to positively promote Queen Elizabeth’s key values and ethos.

Your role as a Senior Student within Key Stage 3 is vital in the student’s transition process from Primary to Secondary School. Therefore, it is imperative that you understand the commitment you are undertaking and the expectations we have of Senior Students in KS3.

Duties:

  • Attending morning pre-registration from 8.30 in class room every day (KS3 students are not allowed in form rooms before 8.30)
  • Report and incidents or concerns to form tutor
  • Attend form periods every day
  • Organising activities for pre-registration and form time (games, weekly quiz, etc)
  • Prepare students for form tutor’s arrival at 8.45
  • Timetabled periods for planning and sharing good practice
  • Help out at KS3 Parents Evening (welcoming parents, making tea and coffee for staff)
  • Year 8 Form reps to plan and devise the Nativity for Year 7 each year.
  • Take the lead on charity days and festivals i.e. Harvest festival box, Jeans for Genes
  • Support Children in Need and help with their stalls
  • Help the form support Inter house events
  • Mentoring younger students
  • Liaising with form tutor
  • Liaising with other form reps and House Captains

Skills needed:

  • Good rapport with younger students
  • Organisation
  • Punctuality
  • Reliability
  • Creativity

Form reps KS4

Form reps assist form tutors with mentoring and organising events. They are in form rooms from 8.30 until the form tutor arrives and help out at form time when required.

Duties:

  • Attending morning pre-registration from 8.30 in class room every day
  • Organising activities for pre-registration and form time (games, weekly quiz, etc)
  • Timetabled periods for planning and sharing good practice
  • Prepare students for form tutor’s arrival at 8.45
  • Help out at KS4 Parents Evening
  • Take the lead on charity days and festivals i.e. Harvest festival box, Jeans for Genes
  • Support Children in Need and help with their stalls
  • Help the form support inter house events
  • Mentoring students
  • Liaising with form tutor
  • Liaising with other form reps and House Captains

Skills needed:

  • Good rapport with younger students
  • Organisation
  • Punctuality
  • Reliability
  •  Creativity

Health Prefect

The Health prefect’s job is to ensure that health issues are covered throughout the school, liaising with staff and students. If appropriately qualified, the Health Rep can run First Aid club for younger students.

Duties:  

  • Organise and co-ordinate events to promote health issues (including mental health) and first aid
  • Timetabled periods to plan and research
  • Promote general Health Education
  • Assist at Sports Day with medical issues
  • Run First Aid/Health assemblies, PSHE and awareness schemes
  • Liaise with Sixth Form Office

Skills needed:

  • First aid qualification (preferably)
  • Communication
  • Health awareness

House Captains

House Captains are responsible for ensuring that the House and the Form Rep system is working effectively in KS3/4.

Duties:

  • Finding and retaining/replacing form reps
  • Checking all forms have reps each day
  • Liaising regularly with form reps at timetabled meetings
  • Giving form reps ideas of what to do in form time
  • Ensuring form reps know how to mentor
  • Creating a rota of form reps to cover break and lunch duties (Q – Mondays, E – Tuesdays, etc). Students need to cover: the canteen; the main building; the H block; the field/tennis courts/MUGA; the E,F & G blocks; the front of school
  • Checking the break and lunch duties are being done effectively
  • Liaising regularly with other House Captains - sharing of good practice

Skills needed:

  • Communication
  • Managing people
  • Loyalty to House system
  • Imagination
  • People-skills

Internationalism and Global Learning Prefect

The senior students are responsible for working principally with Mr Larter, Mr Haines and Miss Davidson to ensure that the students at Queen Elizabeth’s develop a greater understanding of what it means to be a global citizen. Principally supporting the Global Learning Programme, developing links with partner primary schools and supporting Global learning work in school.

Duties:

  • Regular meetings with key members of staff to plan events
  • To gather feedback from students and staff who go on international trips, evaluating the impact
  • To get involved with the School Global Learning Programme, working with partner primary schools and helping to run Global Learning sessions
  • To organise an day of Global Learning awareness
  • To regularly update the International School Award display
  • To write articles for the School Newsletter

Skills/attributes:

  • A real interest in Global Learning and International development
  • Enthusiasm and an ability to motivate
  • Reliability to get things done
  • Networking

Library Prefect

The Library senior student assists Mrs Waltho with various duties to ensure the smooth running of the library.

Duties:

  • Timetabled periods to assist Librarian with the running of the Library, including cataloguing, maintaining resources, shelving & tidying.
  • Update & organise noticeboards
  • Design posters & flyers
  • Help at lunchtime: assist at issues desk & with student queries
  • Promote reading
  • Library service could be considered as a Skill for those wishing to fulfil their D of E obligations, or as community work for both D of E and UCAS
  • Hours are flexible

Skills Needed:

  • Organisation
  • Reliability
  • Good people skills
  • Creativity
  • Love of books and reading

Marketing & Events Prefects 

The Marketing and Events Reps are responsible for assisting with the organisation and running of all kinds of events across the school. The ideal candidate will be confident and flexible with a strong work ethic and somebody who logs into the school email on a daily basis (minimum) as this will be the main form of communication with staff around events. You will gain experience and skills in interacting and negotiating with staff and students as well as gaining an appreciation of the power of good organisation, which will benefit you in these key exam years.

Duties:

  • Working with Mrs O’Flaherty to ensure good supply of students to help run school events
  • Timetabled periods for meetings, planning events and recruiting help
  • To assist with preparations for all public events to promote the school's work and services, including Open Evenings and other celebrations of students’ achievements, including presentations, exhibitions and student success events, assisting in the promotion of same
  • To assist Mrs O’Flaherty and other staff with setting up and closing down events.
  • Working with Mr Stanton to use social media, local press, etc  to promote positive image of QEGS 6th Form
  •  pro-active in creating events and marketing opportunities

Skills needed:

  • Superb organisational skills
  • Reliability
  • Excellent communication skills
  • Initiative, needs to be a self-starter and responsible
  • Motivation and enthusiasm
  • Multi-tasking skills
  • Good planning skills with the ability to cope with pressure and meet deadlines whilst balancing and prioritising school workload
  • Must be flexible in terms of time, will be required to stay after school and occasional evenings

PSHE Prefects

PSHE prefects run the fortnightly PSHE sessions for Years 12 and 13. They liaise with Mrs Waterhouse to create a programme that is entertaining and educational.

Duties:

  • To organise a schedule of inspirational speakers for Year 12 and 13
  • Timetable periods for planning and communicating
  • To liaise with Sixth Form Office
  • To book resources needed by speakers
  • To meet and greet speakers (including getting refreshments)
  • To introduce speakers to Head (when appropriate)

Skills Needed:

  • Good social skills
  • Imagination
  • Organisational skills
  • Reliability
  • Public Speaking

PTFA Prefects

The PTFA prefects will assist the school in building strong links with its wider community, whilst raising funds to support the education of its students.

Duties:

  • Meet with the PTFA on a regular basis
  • Suggest and contribute to fundraising ideas
  • Help with organising and publicising PTFA events
  • To sit on the Board of Governors
  • Feed back to the Student Council and each form regarding PTFA events and encourage participation.

Skills and Interests Needed:

  • Strong organisational skills.
  • High energy level for events
  • Good communication skills.
  • Strength in motivating people.
  • An interest in building strong links between the school and the wider community.
  • An enthusiasm for fundraising and developing fundraising ideas.

Subject Prefects

The subject prefects’ main role is to assist teachers, helping out with a variety of duties to ensure the smooth running of the department, alongside helping younger students.

Duties:

  • Be an ambassador for the subject at Open Evenings, etc
  • Be recognised as a senior student to lower school and act as an appropriate role model
  • Be timetabled within the department to help with faculty tasks or to support lower school lessons
  • Help with displays/resources/ for lower school
  • Help with maintaining facilities
  • Mentor younger students
  • Help with support clubs on a regular basis.
  • Serve tea/coffee at one parents’ evening a year
  • Help creating resources to support A level – e.g. exemplar material areas
  • Guide faculty guests around the school
  • Help with faculty house events
  • Hold regular meetings to share good practice and discuss progress

Skills needed:

  • Passion for subject
  • Organisation
  • Communication